Mid-Atlantic Cold Case Homicide Investigators Association By-Laws
SECTION 100: NAME
101. The name of the organization shall be the MID-ATLANTIC COLD CASE HOMICIDE INVESTIGATORS ASSOCIATION (MACCHIA).
SECTION 200: PRINCIPAL OFFICE
201. The principal office of the Association is hereby fixed and located in Annapolis, Maryland. The Board of Directors is hereby granted full power and authority to change said principal office from one location to another. Any change shall be noted by the Secretary of the Association opposite to this Section, but shall not be considered an amendment to the By-Laws.
SECTION 300: PURPOSE
301: To establish an esprit de corps among cold case homicide investigators within the Mid-Atlantic region as well as nationally.
302: To provide a forum to discuss and exchange information related to:
• Homicide case management and operational strategy.
• The latest advancements in forensic technology and laboratory sciences.
• Improving training for police, investigators, prosecutors, laboratory personnel and any other person or organization who may assist in a cold case homicide investigation.
303: To conduct seminars, conferences and training opportunities related to all phases of a cold case homicide investigation.
304: To open lines of inter-agency communication, as well as promote, encourage and foster the controlled exchange of need to know information between all agencies who may be involved in a multi-jurisdictional investigation.
SECTION 400: CORPORATE STATUS
401: This Association is a non-profit corporation based in the State of Maryland.
SECTION 500: MEMBERSHIP
501: The Association shall provide two classes of membership:
501A: Active Member- Any person who is involved in any professional aspect of cold case homicide investigation. Further qualifications shall be that the member or applicant is a salaried, full-time employee of an agency involved in the investigation of cold case homicides, and is assigned duties that include investigation of cold case homicides.
Exception: By approval of the Board of Directors, a member or applicant may be classified as an active member who has:
• Been transferred or promoted within his or her organization to a non-homicide investigative assignment.
• Honorably retired from law enforcement or related service providing the member/applicant had served at least a two-year assignment that included homicide/cold case homicide investigation.
501A.1: Only active members may attend open case discussion forums unless the presenting agency grants exceptions.
501B: Associate Member- Any member or applicant not eligible for Active Membership, but qualified by training and experience in police or other law enforcement activities, or by other professional attainments in police science or administration as well, shall be, upon approval of the Board of Directors, eligible for membership as an Associate.
SECTION 600: FEES/DUES
601: Fees for all classes of membership shall be of $35.00 per year, payable after initial membership on the 1st day of August of each year. A new member joining after February 1st may submit a partial year membership fee of $18.00.
NOTE: Annual membership dues shall be assessed on the 1st day of July of each calendar year. Delinquent members will not be eligible to participate in any training or seminars until such delinquent dues are paid.
SECTION 700: BOARD OF DIRECTORS
701: The founding Board of Directors shall hold office until their respective successors are elected in accordance with the by-laws of this Association.
702: Meetings of the Board of Directors shall be called and held as may be ordered by the Board of Directors.
702A: The Annual Board Meeting shall be held on the evening prior to the commencement of the Annual Cold Case Conference in a business dinner format at the discretion of the Association President.
703: Any vacancy in the Board of Directors caused by death, disability, or resignation shall be filled by nomination, and a majority vote of the Board of Directors.
704: Transaction of Business.
704A: A majority of the authorized numbers of Directors shall be necessary to constitute a quorum for the transaction of business.
704B: Directors shall receive no compensation for their services.
704C: The Board of Directors shall consist of:
704C.1 Immediate Past President
704C.3 Vice President
704C.6 Board Member
704C.7 Board Member
704C.8 Board Member
704C.9 Board Member
Note: The board of director positions will serve a 2 year term, except for
one Board Member position, which will be a 1 year appointment.
705A: The majority of the Board Members regularly attend the bi-annual “Round Table” discussions and attend the Annual Cold Case Conference.
705B: The Annual Board of Directors Meeting takes place during the Annual Conference. As the Association has grown, meetings have become more complex and require an increasing amount of time for discussion, planning and to conduct association business.
705C: Board Members in good standing will be compensated for lodging at the location of the Round Table meeting for the first night, and at the location of the Annual Conference for the night prior to the commencement of the Annual Conference.
Note: Sections 702A and 705A-C were unanimously approved by a quorum of the Board of Directors at the Annual Board Meeting held on August 21, 2008.
SECTION 800: OFFICERS
801: The officers of the Association shall be the President, Vice President, Secretary and Treasurer. The voting members of the Board shall choose the officers biannually.
801A: Any officer may resign, or may be removed with or without cause by the Board of Directors at any time. Vacancies caused by death, removal from office, or resignation may be filled by appointment by the Board of Directors.
802: President: The President shall be the chief executive officer of the Association and, subject to the control of the Board of Directors, shall have general supervision, direction and control of the activities of the Association. The President shall preside at all meetings of members, as well as meetings of the Board of Directors.
803: Vice President: The Vice President shall, in the absence of the President, perform all duties of the President.
804: Secretary: The Secretary shall keep, at the principal office of the Association, a book of minutes of all meetings of the Directors and members, with the time and place of the meetings, names of the Directors and members present, and proceedings thereof. The Secretary shall keep a register showing the names and addresses of the members.
805: Treasurer: The Treasurer shall keep and maintain adequate and correct books of accounts showing the receipts and disbursements of the Association, and an account of it’s cash and other assets. The books shall, at reasonable times, be open to inspection by any voting member.
805A: The Treasurer shall deposit all monies of the Association, and shall disburse funds of the Association as may be ordered by the Board of Directors.
SECTION 900: MISCELLANEOUS
901: The Board of Directors may authorize any officer or officers to enter into any contract or execute any instrument in the name of the Association and such authority may be general or confined to specific instances. Unless so authorized by the Board of Directors, no officer, agent or other person shall have any power or authority to bind the Association by any contract or render it liable for any purpose or to any amount.
901A. The Association shall keep, in its principal office, the original or a copy of these By-Laws, as amended or otherwise altered to date, certified by the Secretary.